Tools | Videoconferencing: Zoom, Tips & Tricks

A compilation of reference material to make the best use of Zoom

Zoom: Important Notice: Please begin updating all your clients to Zoom 5.0 now. After May 30, 2020, all Zoom clients on older versions will receive a forced upgrade when trying to join meetings as GCM Encryption will be fully enabled across the Zoom platform.

16 Advanced Zoom Tips for Better Video Meetings
Groove | Undated

Zoom Keyboard Shortcuts
1) Quick Invite = Cmd+I (PC: Alt+I) open invite window
2) Record Meeting = Cmd+Shift+R (PC: Alt+R) / pause/resume = Cmd+Shift+P (PC: Alt+P)
3) Share Screen = Cmd+Shift+S (PC: Alt+Shift+S) / pause/resume = Cmd+Shift+T (PC: Alt+T)
4) Mute Audio = Cmd+Shift+A (PC: Alt+A) mute/unmute
5) Turn Off Video = Cmd+Shift+V (PC: Alt+V)
6) Mute Everyone = ⌘Cmd+Ctrl+M (PC: Alt+M) note: only the meeting host can mute everyone on the call at once

Zoom Settings
7) Always Mute Microphone
8) Always Turn Video Off
9) Display Names
10) Auto-copy Invite URL When Starting a Meeting
11) Enable Shortcuts Outside of Zoom
12) Meeting Reminder (Mobile)
13) Disable Waiting Room
14) Touch Up My Appearance

Zoom Integrations
15) Slack
16) Zapier

Author = Alex Turnbull (Groove)

https://www.groovehq.com/blog/zoom-tips-and-tricks

How to use Zoom like a pro: 13 hidden features to try at your next meeting
c|net | April 28, 2020

  1. Change your background
  2. Mute your audio and turn off your camera by default
  3. Mute and unmute with the space bar
  4. React with emoji on screen
  5. Learn handy keyboard shortcuts
  6. Turn on gallery view
  7. Hide nonvideo participants
  8. Share your screen
  9. Turn on the beauty filter
  10. Record the meeting to your computer
  11. Record a meeting to the cloud
  12. Host a group meeting longer than 40 minutes
  13. Host more than 100 people

Author = Alison DeNisco Rayome (c|net)

https://www.cnet.com/how-to/how-to-use-zoom-like-a-pro-13-hidden-features-to-try-at-your-next-meeting/

Hot Keys and Keyboard Shortcuts for Zoom
Zoom | Undated

Zoom Help Center Reference / Online Manual

Author = Zoom

https://support.zoom.us/hc/en-us/articles/205683899-Hot-Keys-and-Keyboard-Shortcuts-for-Zoom

The complete Zoom guide: From basic help to advanced tricks
ZDNet | April 17, 2020

Zoom 101 = Good introduction with step by step tips and tricks to use Zoom.

Topics covered:
LET’S GET STARTED: ZOOM BASICS
THE WEB PORTAL
SCHEDULING AND HOSTING A MEETING
THE MEETING IS SET, BUT HOW DO YOU INVITE OTHERS?
ADVANCED TIPS AND TRICKS
WEBINARS
VIRTUAL BACKGROUNDS
WHITEBOARDS
WHAT ABOUT ZOOM GATECRASHERS?
ZOOM PLUGINS AND INTEGRATIONS
ZOOM ROOMS
ADDITIONAL POINTS
ZOOM’S BEST PRACTICES

Note: part of a ZDNet Special Feature: Working from Home: The Future of Business is Remote, mentioned on trulySCRUMptious in April 2020
(Direct Link included below)

Author = Charlie Osborne (ZDNet)

https://www.zdnet.com/article/zoom-101-a-starter-guide-for-beginners-plus-advanced-tips-and-tricks-for-pros/

ZDNet Special Feature: Working from Home: The Future of Business is Remote
Author= ZDNet

https://www.zdnet.com/topic/working-from-home-the-future-of-business-is-remote/

8 Tips for How to Use Zoom Like a Pro
wirecutter | Undated

Beautify (or hide) your face
Pretend you’re on the moon or cosplay as George W. Bush
Prevent embarrassment by silencing desktop notifications
There’s more to screen sharing than PowerPoint presentations
Hosts can (and should) mute attendees
Take advantage of Zoom’s powerful scheduling feature
Keep unwanted guests out of meetings
Finally (and this can’t be said enough), please mute yourself

Note: ZOOM NO LONGER A PICK | APRIL 21, 2020

After re-evaluating our videoconferencing software picks, we can no longer give Zoom our full throated recommendation.

While it has the best balance of features, usability, and value among the major videoconferencing providers, the privacy issues remain a worry until they’ve been satisfactorily addressed. That said, if you’re already using Zoom for casual chats with friends and you’re not divulging sensitive personal info or discussing issues of national security, you’re probably fine to keep using it. Just educate yourself when it comes to the best settings to use before you start a meeting and the best practices for keeping meetings secure.

Author = Ben Keough (wirecutter – A New York Times Company)

https://thewirecutter.com/blog/use-zoom-like-a-pro/

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